Medicines Authority

Post of (Digital Transformation)

(Jobsplus Permit No: 580/2026)

1. The Medicines Authority invites applications for the post of Specialist (Digital Transformation) within the Authority.

2. Terms and Conditions

2.1. The selected candidate will be employed as a Specialist (Digital Transformation), Grade III in line with the Medicines Authority Collective Agreement.

2.2. The post of Specialist (Digital Transformation) is subject to a probationary period of twelve (12) months.

3. Salary pegged to the post  

4. Duties

Overall purpose

The Specialist (Digital Transformation) is responsible for coordinating administrative and operational initiatives that support the modernisation of digital processes and systems ensuring alignment with the strategic objectives of the Malta Medicines Authority. The Specialist (Digital Transformation) shall deliver a high‑quality professional service while working collaboratively within a multidisciplinary environment, contributing to the effective governance, planning and implementation of digital solutions, process optimisation and organisational innovation.

Functions

(a)      Assist line Management in:

–                  Technical duties;

–                  Supporting digital transformation initiatives that strengthen the Authority’s data governance, interoperability and alignment with EU‑harmonised standards;

–                  Development of digital roadmaps that align with organisational priorities and long‑term strategic goals;

–                  Promoting standardisation and optimisation of digital processes, ensuring alignment with best practices and regulatory requirements;

–                  Facilitating data‑driven decision‑making by improving data availability, quality and analytical capabilities;

–                  Monitoring emerging digital‑health trends and assess their relevance to regulatory digitalisation and data governance;

–                  Compilation of data as required for the issuance of reports, presentations, answers to enquiries and statistics for policy making and decision-making;

–                  Internal and external audits preparations; and

–                  Day to day activities.

(b)     Coordinate:

-         Digital transformation projects ensuring timely delivery, resource alignment and adherence to quality standards;

-         Assessment of existing workflows and systems to identify opportunities for digital optimisation, automation and integration;

-         The implementation and enhancement of regulatory and process-digitalisation tools and platforms (e.g. workflow systems, regulatory information management systems and data‑driven applications);

-         Ongoing and new projects for the respective areas; and

-         Any other delegated projects and assignments.  

(c)      Ensure:

–                         Design and implementation of digital transformation strategies that enhance operational efficiency, regulatory effectiveness and service delivery;

–                         Bridging of operational digital gaps by providing business aspect ICT solutions and support in areas not covered by MITA/ICT, ensuring continuity of regulatory and organisational processes;

–                         Adoption of future-oriented digital solutions that align with EU regulatory and technical frameworks;

–                         Digital solutions meet regulatory, operational and user requirements by collaborating with internal teams and external stakeholders;

–                         Compliance with data protection, cybersecurity and digital‑governance standards across all digital initiatives;

–                         Reliability and performance of digital tools by  

–                         Compliance with EU digital‑health policies, interoperability frameworks and deliverables of relevant joint actions;

–                         Continuous improvement of performance by employing Key Performance Indicators (KPIs) as appropriate to incentivise and monitor improvement;

–                         Compliance and adherence with relevant legislation, public administration protocols, and European Directives and policies;

–                         Compliance with set standards and the quality management system of the Authority;

–                         Documentation and implementation of all policies and Standard Operating Procedures (SOPs);

–                         Maintenance of appropriate contacts and necessary relations with Government departments, as well as other local and international organisations as required;

–                         Development, delivery, review and evaluation of the relevant strategies and quality documents;

–                         Necessary approvals are in place;

–                         Timely processing of tasks and issues for the respective area; and

–                         Efficient use of resources within the Authority.

(d)     Provide:

-            Expert input to EU working groups, consultations and technical committees;

-            Business‑technical support to staff on the use of regulatory, workflow, data and digital‑transformation tools, including first‑line functional support and small‑scale technical adjustments where required;

-            Support in reporting and evaluation of digital projects in line with governance and funding requirements;

-            Guidance and training to employees on new systems, tools and digital processes to strengthen organisational readiness for digital transformation;

-            Relevant and consistent information, advice and legal assistance to the Chief Executive Officer, Director/s, Senior Head/s and employees;

-            Support to employees in order to maximise their potential, thereby enhancing efficiency and adherence to policies and guidelines of the Authority;

-            Advice to Management as required, including proposing strategic solutions to related challenges; and

-            Advice on internal control deficiencies and ensure system process controls are introduced and maintained.

(e)      Continuously improve the performance of the organisation by:

-                           Supporting the integration of new digital tools and platforms that enhance data quality, interoperability and lifecycle management;

-                           Participating in EU expert groups and technical committees related to digital transformation;

-                           Promoting and maintaining strong professional and ethical working relationship with colleagues and stakeholders;

-                           Facilitating communication and collaboration between the different Units of the Authority;

-                           Engaging in newly established initiatives such as collaborative projects with other Departments, Entities and Ministries, whilst providing guidance and assistance as necessary;

-                           Representing the Malta Medicines Authority at meetings, seminars, conferences, and other fora, both locally as well as abroad;

-                           Monitoring and reporting performance against the KPIs relevant to the assigned area;

-                           Contributing to the identification, evaluation, and mitigation of potential risks in operational and administrative activities;

-                           Encouraging and ensuring the effectiveness and efficiency of the service quality;

-                           Training, motivating, supervising, and monitoring other colleagues, as may be required; and

-            Promoting the vision, mission, values, strategy, and objectives of the Authority.

(f)      Any other duties and responsibilities as assigned by the Chief Executive Officer, Director/s, Senior Head/s and/or appointed substitute.

5. Eligibility requirements

5.1   By the closing time and date of this call for applications, applicants must be:

(i) (a) a Maltese national; or

     (b) a national of another Member State of the European Union who is entitled to equal treatment to            Maltese nationals in matters of employment by virtue of the provisions on the free movement of workers; or

     (c) a national of any other country who is entitled to equal treatment to Maltese  nationals  in  matters     related  to employment  by  virtue  of  the  application  to  the country  of  the  provisions  on  the  free  movement  of workers; or

     (d) any other person who is entitled to equal treatment to Maltese nationals in matters related to employment interms of the law or the provisions on free movement of workers on account of his family relationship with a person mentioned in paragraph (a), (b) or (c); or

     (e) a third country national who has been granted long-term resident status in Malta under regulation 4 of the Status  of  Long-Term  Residents  (Third  Country Nationals)  Regulations,  or  who  has  been  granted  a residence  permit  under  regulation  18(3)  thereof, together with family members of such a third country national  who  have  been  granted  a  residence  permit under the Family Reunification Regulations; or S.L. 217. 25.

      (f) in possession of a residence document issued in terms of the Residence Status of United Kingdom Nationals and their Family Members in Malta in accordance with the Agreement on the Withdrawal of the United Kingdom and Northern Ireland from the European Union and the European Atomic Energy Community Regulations: Provided  that  the  appointment  of  any  person  to  whom paragraphs (b), (c), (d) or (e) apply shall be subject to the issue of an employment licence, in so far as such a licence is lawfully required for that person to work in Malta

(ii)     Proficiency in the English language

(iii) In possession of:

(a)    A recognised Doctorate qualification at MQF Level 8 in Information Systems, Business, IT or a comparable professional qualification, plus one (1) year relevant work experience in digital transformation and and/or IT project management.

or

(b)   A recognised Master qualification at MQF Level 7 in Information Systems, Business, IT or a comparable professional qualification, plus two (2) years relevant work experience in digital transformation and and/or IT project management.

or

(c)    A recognised Bachelor of Science qualification at MQF Level 6 in Information Systems, Business, IT or a comparable professional qualification, plus four (4) years relevant work experience of which two (2) years must be in digital transformation and and/or IT project management.

A selected candidate not in possession of a Level 7 qualification and who is not registered for such a qualification is required to register for a Level 7 degree within six (6) months of the appointment. The selected candidate is in this case expected to obtain the Level 7 degree within four (4) years of appointment. On successful completion of the post-graduate degree, the selected candidate shall be entitled to the Qualification Allowance in line with the Medicines Authority Collective Agreement. The Authority shall have the right to revert the selected employee to the post held by the applicant prior to this call for not abiding by the registration term or in case the qualification is not obtained within the stipulated timeframe.

6. Submission of supporting documentation

6.1 Qualifications and experience claimed must be supported by certificates and/or testimonials, copies of which should be attached to the application. Scanned copies sent electronically are acceptable.

6.2 Original certificates and/or testimonials are to be invariably produced for verification at the interview.

7. Selection procedure

Eligible applicants will be assessed by a Selection Board to determine their suitability for the post.

8. Submission of applications

Applications, together with a curriculum vitae showing qualifications and experience and a signed Data Protection consent statement (Appendix 1), are to be submitted to hr.medicinesauthority@gov.mt by not later than noon on 15 August 2026.